Expense Report – Meal and Accommodation Exclusions in Per Diems
Posted by web2expense on August 17, 2008
When you use per diem expense type in your expense report it is often the case a meal was provided as part of a conference or a business meeting.
The question is how can you exclude this meal or another expense such as lodging from a daily per diem rate?
In Web2Expense – Travel Expense Report Management Software there are two types of exclusions that allows a user to exclude an expense:
- Daily exclusion – In this type of exclusion the meal or accommodation you exclude affects the day you are working on.
- Exclusion for the trip duration – This type exclusion impacts the complete duration of trip. As an example the business conference you attended provided lunches throughout the conference and you would like to exclude all the lunches, it would be a better choice to use this type of exclusion because you will achieve the result quicker.
Following images depicts daily exclusion. First, click on “Exclusion” link on the day you would like to exclude the meal or accommodation. Second, check the box next to the meal or accommodation and click “Save” button.
Following images depicts duration exclusion. First, click on “Per Diem” link on any day you would like to exclude the meal or lodging. Second, check the box next to the meal or lodging and click “Save” button. The meal or lodging will be excluded from all the days associated with that trip.
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